Amelia Island Book Festival Executive Director Job Description

The Executive Director is the key management leader of the Amelia Island Book Festival (AIBF). The Executive Director is responsible for overseeing the administration, operations and programs of the organization. Other key duties include fundraising, marketing, grant writing, public relations and community outreach. The position reports directly to the Board of Directors.

Interested candidates should submit their resume on-line to president@ameliaislandbookfestival.org 

 

GENERAL RESPONSIBILITIES 

1.  Board Governance:  Works with the Board of Directors in order to fulfill the organization mission.

  • Responsible for leading AIBF in a manner that supports and guides the organization’s mission as defined by the Board of Directors and the Strategic Plan.

  • Responsible for communicating effectively with the Board and providing, in a timely and accurate manner, all information necessary for the Board to function properly and to make informed decisions.

2.   Financial Performance and Viability:   Develops resources sufficient to ensure the financial health of the organization.

  • Responsible for fundraising and developing other revenues necessary to support AIBF’s mission.

  • Responsible for the fiscal integrity of AIBF, to include submission to the Board of a proposed annual budget and monthly financial statements, which accurately reflect the financial condition of the organization.

  • Responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position.

3.   Organization Mission and Strategy:  Works with the Board and staff to ensure that the mission is fulfilled through programs, strategic planning and community outreach.

  • Responsible for implementation of AIBF’s programs that carry out the organization’s mission.

  • Responsible for the enhancement of AIBF’s image by being active and visible in the community and by working closely with other professional, civic and private organizations.

4.   Organization Operations:  Oversees and implements appropriate resources to ensure that the operations of the organization are appropriate.

  • Responsible for the acquisition and retention of competent, qualified staff and volunteers.

  • Responsible for effective administration of AIBF operations.

  • Responsible for signing all notes, agreements, and other instruments made and entered into and on behalf of the organization.

ACTUAL JOB RESPONSIBILITIES

  1. Report to and work closely with the Board of Directors to seek their involvement in policy decisions, fundraising and to increase the overall visibility of the organization.

  2. Supervise, collaborate with organization Board Members, volunteers and staff .

  3. Strategic planning and implementation.

  4. Planning, preparation and implementation of annual budget.

  5. Serve as AIBF’s primary spokesperson to the organization’s members, sponsors, donors, constituents, the media and the general public.

  6. Establish and maintain relationships with various organizations and utilize those relationships to strategically enhance AIBF’s Mission.

  7. Engage in fundraising, grant writing and developing other revenues.

  8. Oversee marketing, information systems, website, social media and other communications efforts.

  9. Oversee organization Board and Committee meetings.

  10. Establishing employment and administrative policies and procedures for all functions and for the day-to-day operation of the nonprofit.

  11. Review and approve contracts for services, within guidelines.

  12. Other duties as assigned by the Board of Directors.

PROFESSIONAL QUALIFICATIONS NEEDED

  • A bachelor’s degree.

  • Transparent and high integrity leadership skills.

  • Five or more years senior nonprofit management experience.

  • Previous management experience with book festivals/literacy events. (desired, not required)

  • Experience and skill in working with a Board of Directors.

  • High level strategic thinking and planning. Ability to envision and convey the organization’s strategic future to the staff, board, volunteers, sponsors and donors.

  • Ability to effectively communicate the organization’s mission to donors, sponsors, volunteers and the overall community.

  • Ability to interact effectively with celebrity authors, their family and assistants.

  • Demonstrated ability to oversee and collaborate with staff, volunteers and Board Members.

  • Demonstrated ability to negotiate financially sound agreements.

  • A history of successfully generating new revenue streams and improving financial results.

  • Active fundraising experience. Excellent donor relations skills and understanding of the funding community.

  • Active grant writing experience with successful results.

  • Previous success in establishing relationships with individuals and organizations of influence including funders, donors, sponsors, partner agencies and volunteers.

  • Solid organizational abilities, including planning, delegating, program development and task facilitation.

  • Strong interpersonal and team building skills 

  • Strong financial management skills, including budget preparation, analysis, decision making and reporting.

  • Strong information systems skills.

  • Strong written and oral communication skills.

  • Strong public speaking ability.

  • Strong work ethic with a high degree of energy.